PP Ma. Christine "Tin" Toledo

District Secretary's Corner

PP Ma. Christine "Tin" Toledo
RC Bacolod West
District Secretary

 

Announcements / Reminders:

  1. Congratulations to the following winners of the VOICE FOR PEACE and their respective host club, held last November 21, 2009 at the St. John |Institute, Bacolod City.

    Name Host club
    First Place Romolus Calansa RC Iloilo South
    Second Place Norm Vincent Jalipa RC-Midtown Iloilo
    Third Place Kenn Edward Tenorio RC- Bacolod West

  2. The 2010 District Conference is fast approaching, thus all clubs are reminded to start preparing the Club Achievement Report (CAR) for the District Awards. The deadline for submission of the CAR is on February 6, 2010. Strictly NO EXTENSION OF DEADLINE. Below are the guidelines for District Awards.


GUIDELINES FOR DISTRICT AWARDS
Eligibility and documentation:

  1. Only functioning clubs are eligible to receive awards. ( refer to page 23 of Manual of Procedure).
  2. Only Rotary clubs that complied and submitted the Presidential Citation Certification form by Feb 6, 2010 are eligible for district awards.
  3. All activities should cover the period from July 1, 2009 to Jan 31, 2010.
  4. The Club Achievement Reports (CAR) must be submitted to the office of the District Governor by Feb 6, 2010 together with supporting documents and photos.
  5. Monthly Attendance Report (MAR) must be submitted on or before the 5th of the following month.
  6. Attach to your Club Achievement Reports (CAR) copies of the following:
    1. Semi-annual Report (SAR) for July 1, 2009 and January 1, 2010 with corresponding RI receipts.
    2. Receipt of payment to Rotary Magazine
    3. Receipt of Governors Fund.
  7. Documents to be submitted:
    1. Four folders ( one folder for each avenue of service) for Project Awardees qualifiers, documents must not exceed 15 pages per folder.
    2. One (1) folder for Outstanding Club Award, documents must not exceed 50 pages.
    3. One (1) folder for Outstanding President Award, documents must not exceed 20 pages.
  8. Pictures must be for RY 2009-2010.
  9. Deadline of Submission of entries February 6, 2010
  10. Place of submission:
    DS Ma. Christine Toledo
    Gamma St., Greensville 1 Subd.
    Bacolod City, Negros Occidental 6100
  11. Awarding Ceremony:
    February 27, 2010
    (DisCon sa Bacolod)
  12. Composition of Awards Committee
    The District Awards Committee shall be composed of the District Secretary and 5 District members to be appointed by the District Governor. The decision of the District Awards Committee as approved by the District Governor shall be final and executory.

AWARDS CATEGORIES
The number of active club members will be based on the July 1, 2009 records submitted t o the Rotary International.

  • Small (S) Clubs - For Clubs with 35 members and less
    Large (L) Clubs - For clubs with more than 35 members

A. PROJECT AWARDS
A Gold, Silver, Bronze Service Award(Small Clubs and Large Clubs)

  1. Outstanding Project per Avenue of Service Award
    1.1 Club Service
    1.2 Vocational Service
    1.3 Community Service
    1.4 International Service

    Criteria for Project Awards
    1. Promotion of Rotary's public image
    2. Impact on the community and involvement of community members
    3. Sustainability
    4. Innovativeness and creativity
    5. Involvement of Rotarians and their families

B. CLUB AWARDS
A Gold, Silver, Bronze Award in every category

  1. Best Club Bulletin Award (Overall)
    1.1 Content
    1.2 Regularity
    1.3 Involvement of club members
    1.4 Design
    1.5 Coverage

  2. Membership Growth and Development Award (Overall)
    2.1 Highest net membership growth
    2.2 Highest net membership in terms of percentage growth
    2.3 Highest retention rate

  3. Best Club Attendance Award ( Overall)
    3.1 Highest percentage attendance

  4. Rotary Foundation Awards ( Overall)
    4.1 Highest per capita contribution to The Rotary Foundation (TRF) for RY 2009-2010
    4.2 Highest number of sustaining members to The Rotary Foundation for RY 2009-2010.

  5. Outstanding Rotary Community Corp Award ( Overall)
    5.1 How active is the RCC?
    5.2 How active is the sponsoring Rotary Club?
    5.3 Impact of RCC projects on the lives of the members and on the community in general.

  6. Outstanding Rotaract Club Award (Overall)
    6.1 How active is the Rotaract Club?
    6.2 Impact of Rotaract Club activities in members and school or community
    6.3 Strength of relation between the sponsoring club and the Rotaract Club
    6.4 Rotaract Club must complete at least two (2) activities that fall under community and international service.
    6.5 Only Rotaract Club that submitted the Rotaract Presidential Citation
    Certification forms by Feb. 6, 2010 are eligible for District Awards

  7. Outstanding Interact Club Award ( Overall)
    7.1 How active is the Interact Club?
    7.2 Impact of Interact Club activities on members, school or community
    7.3 Degree of support by sponsoring Rotary Club
    7.4 Only Interact Club that submitted the Interact Project Data Form by Feb. 6, 2010 are eligible for district awards.

  8. Outstanding in Public Relation Award
    8.1 Improve Rotary Public Image.

  9. Outstanding Club (Small Clubs and Large Clubs)
    9.1 Over-all Balanced Program in the Four Avenues of Service based on the 2009-2010 Presidential Citation

  10. Outstanding Club President (Small Clubs and Large Clubs)
    10.1 Over-all Club Management
    10.2 Must be a Paul Harris Fellow
    10.3 Participation of Club Members in Club activities and programs
    10.4 Implementation of Projects
    10.5 Club's standing with Rotary International

  11. Outstanding Club Secretary ( Small Clubs and Large Clubs)
    11.1 Submit all Reportorial Requirements to RI and the District on time

C. GOVERNOR CITATION AWARDS

  1. Significant Achievement Awards are given to Rotary Clubs that significantly contributed to the Rotary theme: The future of Rotary is in your hands.
D. DISTRICT OFFICERS AWARDS
  1. Bronze Service Award- meritorious performance by an Assistant Governor and District Committee Chairperson
  2. Silver Service Award- outstanding performance by an Assistant Governor and District Committee Chairperson
  3. Gold Service Award- most outstanding performance by an Assistant Governor and District Committee Chairperson

Criteria for Assistant Governor

  1. Attended the District Team Training Seminar, PETS and DISTAS
  2. Each club under his supervision has achieve a minimum net membership of one member per club and attain a retention rate of 80% membership per club.
  3. Attends all district functions

Criteria for District Committee Chairperson

  1. Attended DISTAS
  2. Attends all district functions
  3. Each zone completes at least one program/project under his/her chairmanship
 

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